Academic Standards and Practices Committee

Minutes

May 30, 2007

Present:  Craig Kolins, Judy Selander, Michael Warwick, Taylor Hanna, Porter Raper, Michael Sonnleitner, Leslie Macaulay, Debra Porta, Cheryl Scott, Veronica Garcia, Phil Thurber, Roberto Suarez.

Part-Time Voting Rights Issue:  EAC Update:  Porter announced that the EAC unanimously approved our part-time voting rights proposal and sent the recommendation to President Pulliams.

Audit – P/NP Grading Issue:   One of the foundations of the grading proposal is the ability for students to change their grading status throughout the term up to certain points.  According to Veronica, we can not get the system to do that.  The Banner system looks at the entire term; it can’t distinguish between week 1 or week 3.  The grade can be changed manually, however.  The student would have to fill out a form and bring it to the registration office for every change.    

Discussion followed:

• Concern about workload of registration office if done manually
• How to identify classes that don’t allow Audits, P/NP?
• How to identify students who are taking the class with an Audit and students who change their grade status to Audit?
• Should the Audit be in the drop down grade menu?
• Need to create a Banner report to see what the student picked for a grade option
• The idea of students who are taking a class for Audit and taking up seats for those students who are taking it for credit
• Have a policy that allows students to choose Audit upon registration only
• The automated process stops the faculty from choosing grade options
• The current grading proposal can work if it is done manually
• Give students until the second week of the term to decide if they want an Audit?
• After the 2nd week of the term the Audit would not be a choice—It would be locked
• Need to think about the non-standard length courses.

The committee agreed to continue discussing the implications of Banner’s limitations in the fall (and to discuss Veronica’s new information she’ll bring then). The committee also agreed that they’d rather bring the entire proposal to the EAC rather than a piece at a time.  Porter will give an update at the June EAC meeting regarding Banner and systems mechanisms that need to be explored and data that needs to be collected.  

Action:  Veronica will bring a report on how many students took an Audit and a P/NP for this academic year at the Fall meeting. 

Update on Academic Standards Handbook:  A majority of the sections have been revised to get us up to speed with current practice. These have been going thru the EAC on a consent agenda speed track.  The EAC will ask this committee to do the same thing next year.  S701, the section dealing with Subject Area Committees, is still in negotiations, but they are making progress. 

Committee Chair for 07-08:  Taylor Hanna was voted in as the Chair for the academic year 2007-2008.  The vote was 13 to 1 (Taylor was outvoted).

Retreat:  Need to start thinking about where and when to have the retreat.  It was suggested to have the retreat the week before Inservice week.

Meeting Schedule for 2007-2008:  The ASAP meeting will be held either on a Wednesday, from 1:30 – 3:30PM, that doesn’t conflict with other EAC meetings, or on the 2nd Friday of the month, from 1:00 – 3:00PM. 

Action:  Porter will email the committee members who were not at this meeting to find out what meeting times work best for their schedule.