Academic Standard and Policies
Minutes
October 12, 2007

Present:   Gabriel Bradford, Judy Selander, Phil Thurber, Taylor Hanna

Taylor opened the meeting and welcomed new student member Gabriel Bradford from ASPCC, Cascade Campus. 

Action:  Taylor will email Gabriel a copy of the Academic Standards and Practices Handbook, the flowchart of the EAC, and website information. 

EAC Bylaws:  Taylor passed out copies of the EAC bylaws and the EAC Task Force document.  The EAC leaders met and decided that we needed some statement of the role of Task Forces in the bylaws.  Loretta Goldy developed the document, from information gathered at the EAC retreat, of what the roll of a Task Force is.  Our task is to decide whether or not this document is complete and articulate and to incorporate it into the bylaws. 

With format changes only, the committee agreed to amend the bylaws to include Section VIII, titled Task Forces.  This will be an action item at the next EAC meeting.

Action:  Taylor will edit the document with the format changes and send it to the committee members.

Membership:  The committee reviewed the membership of the ASAP Committee and it was decided that we need to have another student member from one of the other campuses, a faculty member from Rock Creek Campus and from Cascade Campus, and a faculty member from a Career Technical program. 

Action:  Taylor will ask Virginia Somes, from Cascade, if she would like to join the committee.

Course Grading Options Standards and Practices:  Taylor passed out his copy of the Course Grading Options Standards and Practices with his notes on it.  The timeline agreed from last years meeting was to have discussions at the EAC meeting in October and November and then to vote on it in December.  Some of the sticking points are the Audit grade itself, if a Faculty member has the right to allow a particular or any student to have an Audit, what does an Audit entail, and if a Faculty member can arbitrarily assign an “I” grade or a Pass/No Pass grade even though the student didn’t ask for those grades.  

It was agreed by the committee to present the Grading Option to the EAC as a whole and not to piecemeal it. 

Action:  Taylor will reword #2 so students can’t choose the “Audit” grade but to reflect the fact that the faculty member will input the “Audit” grade for the student, keeping the 2 week deadline. 

Action:  Phil will look at current language of the “I” grade and reword #7, he will email the committee the changes. 

Action:  Veronica needs to let the committee know exactly what Banner can and cannot do.  Also, the withdrawal deadlines that are currently implemented – how is that done?

Updates:  The subcommittee revising the ASAP handbook needs one more member to help finish the last few pieces of policy that has yet to be revised.

S107 –  SAC  subcommittee is having a meeting on Friday, October 19th, 12-2PM, at Central for any of you who want to attend.  The subcommittee will report on this at the November meeting. 

Future Issues:   Plus and minus grading.  Pass /No Pass grade itself. The Audit grade - what does that mean?

Action:  Send Taylor any back burner issues from previous years.