Educational Advisory Council By-Laws

Amended and approved on May 18, 2004.

I. Name

Educational Advisory Council (EAC)

II. Object of the Organization


To work with the college community to explore and examine issues concerning the educational experience at Portland Community College and to create and recommend district-wide policies and standards

  1. To provide opportunities for exchanging views regarding educational issues at PCC--whether initiated by students, faculty, staff, or administration. To create and propose policies responsive to these issues in light of the input offered and to recommend changes to the curriculum and degrees and certificates, as well as new degrees and certificates.
  2. To facilitate open and honest communication regarding educational policies to all of those affected by those policies.
  3. To provide an open forum for all voices within the instructional and student development communities.
  4. To advance discussion of administrative decisions affecting the educational experience.

The EAC crafts and revises policies and standards pertaining to academic, curricular, student development, and student governance issues. The objectives are:

  1. To work within standing and ad hoc committees, the EAC crafts and revises policies and standards pertaining to academic, curricular, student development and student governance issues.
  2. To accept and review recommendations about policies, curriculum, degrees and certificates, and standards from the Standing Committees and ad hoc committees.
  3. To make recommendations about policies, curriculum, degrees and certificates, and standards to the District President.
  4. To periodically review existing policies and standards and to anticipate and respond to the changing needs of the PCC community.
III. Membership
  1. Membership shall include students, administrators, staff and faculty drawn from the subject areas, programs, and locations of the college. The resulting membership will be broad and representative in composition. Faculty will constitute a voting majority of the EAC members but not to exceed 25 continuous appointment full-time faculty. We will strive to have one part-time faculty from each comprehensive campus (4).
    1. Voting Members
      1. Students - one student from each of the campuses on which there is a recognized student government
      2. Administrators -The Deans of Instruction from each of the campuses, a Dean of Student Development from one of the comprehensive campuses, the Dean of Enrollment Services, and a Division Dean from each of the campuses
      3. Faculty - continuous appointment faculty members broadly representative of instructional areas, support services, and campuses
      4. Three Academic Professionals, at least one from Advising.
      5. Two classified employees.
      6. One Student Leadership Coordinator for one of the campuses.
    2. Non-voting Members
      1. The Vice President of Academic and Student Affairs, an ex-officio member, shall serve as the EAC's resource person and shall be responsible for publication and distribution of agendas, minutes and other official documents.
      2. A Campus President, rotating among the campuses.
      3. The Deans of Instruction from contracting colleges, such as Columbia Gorge and Tillamook Bay Community Colleges.
      4. The past EAC chair.
      5. Standing committee chairs who are not appointed members of the EAC.
      6. Dean of Curriculum and Support
  2. Terms of membership
    1. Terms of membership shall be as follows:
      1. Student Leadership Coordinator - Three Years
      2. Students -- Up to three years
      3. Deans of Instruction - Continuous
      4. Division Deans - Three Years
      5. Dean of Student Development - Three Years
      6. Dean of Enrollment Services - Continuous
      7. Full-time continuous appointment faculty - Three Years
      8. Academic Professionals - Three Years
      9. Part-time faculty –Up to three years
      10. Classified Staff - Three Years
      11. Vice-President of Academic and Student Affairs - Continuous
      12. Campus President - Three Years
      13. Deans of Instruction: CGCC and TBCC - Continuous
      14. Dean of Curriculum and Support - Continuous
      15. Past EAC Chair - One year (immediately following term of office)
    2. Terms shall begin on July 1 of each year.
    3. Length of service for voting members shall not exceed two permanent, consecutive terms.
    4. If a member resigns leaving two quarters or more to be served, the Membership Committee shall appoint a temporary replacement with confirmation of the full EAC and the District President.
    5. Committee members must inform the Chair of the EAC prior to absences; no proxies shall be allowed. For members serving a term, multiple absences could result in replacement on the EAC.
    6. As members are needed, the Membership Committee shall contact members of the PCC community--faculty, SAC chairs, ASPCC, or the appropriate administrator--and shall do initial screening as requested by the EAC Chair. Appointments shall be made by the District President from a list of nominees approved by the EAC.

VII. Standing Rules

  1. The EAC chair and the chairs of the standing committees shall meet monthly with the District President.
  2. Rules of Order: Robert's Rules of Order.
  3. Order of Business: The agenda shall be developed by the Chair with input from members of the EAC, standing committee chairs, and/or members of the college community.
    1. Agendas for an EAC meeting shall be distributed at least seven days before the meeting.
    2. Minutes of an EAC meeting shall be distributed within fourteen days following the meeting.
    3. Agenda and minutes shall be distributed to the college community.