How To Revise CCOGs
In the electronic CCOG tool, SACs can create a draft of an existing CCOG, and make changes to elements that do not require college approval. The tool will not allow access to fields for things that do require college approval, but handy links will direct the user to the appropriate form, so that the desired course change(s) can be requested via the approval process.
|CCOG Changes That Require College Approval||CCOG Changes That Do Not Require College Approval (SAC-controlled)|
Access the CCOG Tool
SAC chairs have all been given access for the CCOG tool. Changes to the CCOG can be viewed by others in the SAC once the draft has been created. It will appear on a site that can be viewed without special access. It may be desirable, especially in very large SACs, for a few faculty to have access to the CCOG tool. Contact the Curriculum Office to obtain access codes for additional faculty members. Please limit the number of people accessing the tool.
How to get in to make changes:
- Login to MyPCC.
- Go the Faculty Tab.
- Click on the link to CCOG Management (under “Tools”, as the lower right hand corner of the screen).
- It should bring up an inventory of courses from which you can create new drafts.
If you are denied access, or if you wish to grant access to others in the SAC, please contact the Curriculum Office
To make changes in the CCOG (SAC-controlled fields only)
- Create a draft from the current (or an archived) CCOG by clicking on it.
- Make the changes in the desired fields. Note: Although you can cut and paste from a Word document, we have found that sometimes weird formatting things have crept into your text that may not show up until the document is published. The working fields have been supplied with formatting features that should meet most needs, and you are strongly encouraged to edit and format using these tools.
- Be sure to enter the appropriate e-mail addresses at the end of the CCOG form before you save or submit.
- If you want to show your draft to others prior to submission, select Save as Draft.
- You will receive a web link to a temporary posting site that anyone can access. Copy the link, and e-mail it to yourself (so that it does not get lost!) , your SAC chair, SAC Admin Support and anyone else you want to have see the draft (the entire SAC or others). No changes can be made from this site.
- With your CCOG saved as Draft, you can go back in and make additional changes. (You can do this as many times as you like, keeping in mind that only one draft version of a CCOG can exist at a time – when you save a draft, prior draft versions go away).
- When you are ready to have your new version published choose an implementation term and select Submit.
- Once the draft has been submitted, it is no longer available for further editing. Since only one draft can exist at a time, no further modifications can be made by the SAC – it is now under the control of the Curriculum Office. It is still on the view site, as described above. If after submission you find that additional changes are needed, contact the curriculum office (email@example.com ) to release the document and return it to draft status.
- The revised CCOG will be published as the active version (that is, on the current inventory site, and accessed from the online schedule) four weeks before the beginning of the implementation term
To Make Changes to Fields that Require College Approval
You can skip the CCOG tool altogether, and go directly to the Curriculum Office Forms page or the Course Revision Process Overview page to find the form you need. Or, if you access the CCOG tool as described above, there are links to the appropriate forms neat the fields you want to change. Note: Course number, title, description (and prerequisites) and outcome changes can be made together on a single form. If you are working in the CCOG tool, and are directed to the Course Revision form, go ahead and use that one form to make all of the desired change requests, rather following the links at each place on the CCOG tool (because that will keep bringing up fresh forms!)
When course changes are approved, the Curriculum Office will enter the data into Banner, and the revisions will appear in the CCOG four weeks before the beginning of the implementation term