WHAT TO DO to make sure your CCOGs are posted correctly

Check the inventory sheet for your SAC.  The course that are noted as either “Did not match”, or “Missing” need attention by December 2006.

Posted: 

These are versions that matched and should be all good. Check them on the New Electronic CCOG site. In the event that they are not actually posted, contact the Curriculum Office.

We did find that sometimes when cutting and pasting from Word, the formatting got wonky in a way that doesn’t show up until the document is published (drafts look fine). If you find such formatting, contact the Curriculum Office and we will try to get it fixed ASAP. If the problems are in areas that SACs control, you may find it expedient (and fun!) to do the changes yourself. See How to revise to CCOGs. As of Sept 18, all SAC chairs should have access to the CCOG tool.

Did not match: 

Key data in CCOG did not match Banner data – that suggests that we had the wrong CCOG (the Banner data is taken to be correct, as it is what is being printed in the schedules).  We did not want to migrate outdated information that might not relate to the current course parameters. If your SAC has a version that matches the Banner data, please e-mail it to us , we can migrate the data in for you.

If you believe that the Banner data is wrong and that the posted version is in fact the correct one, we need to know about when the different elements were approved by the college, so that the changes can be made in Banner.

CCOG not available:

Some courses had no CCOG posted. Again, please send us a version of the CCOG that matches the Banner data.

If the courses identified as “not matching” or “missing” are old, out of date, need to be inactivated, please do so. There’s a form for that (we need a paper trail on courses that are inactivated). Don’t hold off because you might want to offer the course sometime in the future. It can be reactivated. 

If you cannot locate the matching CCOG, or if please deal with this at the SAC meeting in October. (If you need help developing outcomes for a course, there are resources on the web – a help document that links from the CCOG tool. Also this fall we are bringing back Ruth Stiehl for three workshops, one of which will be devoted to outcomes at the course level – sign up!)

Note:  Outcomes generally require college approval, but for Fall 2006 only,  outcomes will be reviewed by an expedited process that does not require the usual form, signature pages and visit to the Curriculum Committee. Anything received after Fall term will be subject to the usual approval process. 

Finally, if you wish to make changes to the parts of the CCOG that do not require college approval, go for it. All SAC chairs should have access by now. See How to revise to CCOGs.

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