Resolving Quality Concerns (Non-Compliance)

Willow Creek Center, Room 301 | Email: dualcredit@pcc.edu | Phone: 971-722-7737 | Fax: 971-722-7805

Procedure to Discontinue Dual Credit Course Offerings

The partnerships between Portland Community College and the local school districts require collaboration before a dual credit course is discontinued. Changing or discontinuing a course that is offered for dual credit impacts our partners in public education. It is recommended that PCC personnel consider the wide reach of courses offered for dual credit when making curriculum changes. Dual Credit courses may be discontinued for reasons such as curriculum changes within PCC courses or programs, changes in credential requirements for PCC instructors, and concerns over the quality of instruction or college-level rigor in the dual credit classes. As other situations and types of changes arise, this document will be revised to address them. The intent of this document is to encourage all parties to address concerns in collaboration.

  1. In the case of curriculum changes to PCC courses or programs, the following steps should be taken to provide timely information to the school districts.
    1. Inform the PCC Dual Credit Coordinator of the proposed changes that require discontinuance of the dual credit offering so that he or she can contact the high school and/or school district administrators as soon as possible, allowing at least the completion of the current PCC academic year.
    2. Continue to grant credit for the dual credit courses in question through the duration of the existing PCC Dual Credit Articulation Agreement.
    3. Provide support to assist high school instructors in adjusting to the changes, such as timely notification, professional development, and allowing sufficient time to implement the change within the constraints of the accrediting bodies.
  2. In the case of changes in PCC Instructor Qualification requirements, the following steps should be taken to provide timely information to the school districts.
    1. Inform the PCC Dual Credit Coordinator of the new PCC Instructor Qualification requirements so that he or she can contact the high school instructor, high school and/or school district administrators as soon as possible so that changes may be made within the time limit established by the accrediting bodies.
    2. Allow those high school instructors who have current PCC Dual Credit Articulation Agreements to fall within the ‘Grandfather Clause’ and continue their articulation indefinitely. Any future Dual Credit instructors would need to meet the new PCC Instructor Qualifications.
    3. The PCC Dual Credit program may request and evaluate updated transcripts, resumes, or other appropriate credentials for all involved Dual Credit instructors.
    4. Allow a reasonable time (with input from public education administrators) for high school instructors to meet the new requirements within the constraints of the accrediting bodies.
  3. In the case of concerns over the quality of instruction, thefollowing steps should be taken to enable the high school and school district to address the concerns of the PCC personnel. It is intended that instructional issues be addressed on a case-by-case basis, with the goal of assisting the high school Dual Credit instructor to correct the problems.
    1. Contact the PCC Dual Credit Coordinator of the concerns regarding the Dual Credit offering so that he or she can contact the high school instructor, high school and/or school district administrator.
    2. The PCC Dual Credit Coordinator and liaison will discuss the concerns with the high school instructor and set a reasonable time for the instructor to address the concerns and correct the problems.
    3. If the above steps do not correct the problems within a reasonable time (i.e., one semester), the PCC Dual Credit Coordinator and Dean of Academic Affairs will co-write a letter to the appropriate parties, listing the following.
    4. A specific date by which the concerns listed in the letter need to be addressed or corrected as determined on a case-by-case basis within one PCC academic year. Include the consequences of not correcting the problems by the above date.
    5. Hold follow-up discussions with the appropriate parties on the issues.
    6. Follow up with high school Dual Credit instructor to see if he/she has addressed and corrected the issues included in the letter before the deadline.
    7. Future course proposals may be denied if the concerns addressed in the letter are not corrected.
  4. In the case of high school Dual Credit instructors failing to meet the annual Dual Credit requirements of providing a syllabus per course, attending annual articulation connections meetings, workshops or professional development, and scheduling their course assessment with liaison, the following steps will be taken.
    1. Contact the PCC Dual Credit Coordinator of the concerns regarding the Dual Credit offering so that he or she can contact the high school instructor, high school and/or school district administrator.
    2. The PCC Dual Credit Coordinator and liaison will discuss the concerns with the high school instructor and set a reasonable time for the high school instructor to address the concerns and correct the problems.
    3. If the above steps do not correct the problems within a reasonable time (i.e., one semester), the PCC Dual Credit Coordinator and Dean of Academic Affairs will co-write a letter to the appropriate parties, listing the following.
    4. A specific date by which the concerns listed in the letter need to be addressed or corrected as determined on a case-by-case basis within one PCC academic year. Include the consequences of not correcting the problems by the above date.
    5. Hold follow-up discussions with the appropriate parties on the issues.
    6. Follow up with high school Dual Credit instructor to see if he/she has addressed and corrected the issues included in the letter before the deadline.
    7. Future course proposals may be denied if the concerns addressed in the letter are not corrected.