CDs, CD-ROMs and kits

Definitions:

CD: Compact Disc, 4 3/4 inches, meaning an audio laser disc with music or the spoken word, no text or pictures. This technology has replaced vinyl recordings.

CD-ROM: Compact Disc-Read Only Memory, 4 3/4 inches meaning a multimedia laser disc that has text or pictures or video clips or computer programs and maybe also music.

Kit (Multimedia): A boxed or binder set of materials that includes several items in different formats that are cataloged together as a set and should be shelved as a unit. May include a book, a video, a computer disk, a
CD-ROM, a slide set, transparencies, etc.

Kit (Audiocassettes): A boxed or binder set of materials that includes audiocassettes as its main piece. It may have a book or booklets with it. The set is cataloged as one title and should be shelved as a unit.

KIT (compact discs): A boxed or binder set of materials that includes audio CDs as its main piece, with accompanying print material. The set is cataloged as one title and should be shelved as a unit.

VD (video discs): Laser disc, 12 inches, usually with motion pictures, sometimes with accompanying text.

Collection code: Holdings code in REX that tells us and users where an item is shelved or located in the library.

Item type (ITYPE): Holdings code in REX that controls how long an item can be checked out, if it can be checked out, and what fines may be charged for overdue materials.

Series note: Added access point or search option in the on-line catalog for the type of collection in which the item is placed.

In all that follows the key thing to remember is that even though they look alike, CDs and CD-ROMs serve separate roles, and we treat them differently!

The library has CDs, CD-ROMs and kits in its collections. We shelve them separately and treat them differently as to circulation policies. At Sylvania the CDs and CD-ROMs are being moved from behind the check out desk to an open browsing area to promote their use. At Cascade and Rock Creek they are held at the check out desk. Kits are held behind the check out desk at all campuses. Check in and check out notes have been added to the bib and holdings records to help insure that the correct number of pieces are present.

Generally Tech Services determines what an item is and catalogs it accordingly. We welcome questions, if the decision doesn't work from a circulation point of view or if errors happen. Note also that while the materials in question are usually handled according to their physical format, we may treat some items as reference materials if they meet traditional guidelines for reference items, i.e., encyclopedias, dictionaries, directories, and the like.

Occasionally high cost or special problem items may also be made library use only. Computer technicians must add an icon and appropriate run files to the multi-media computers in the library computer labs for library use only items.

Following is a chart of the correct collection codes with matching item types and series notes for CDs, CD-ROMs, kits, and video discs.

Item	Collection code	ITYPE	Series note	Call # prefix	Notes
Compact disc	CD	REC	CD collection	CD	2 weeks, has Dewey Number, full cataloging
CD-ROM (general)	CDR	B	CD-ROM collection	CD-ROM	2 weeks, Dewey, full cataloging
CD-ROM (reference)	CDRR	L	CD-ROM collection	CD-ROM REF	REF/Library Use Only, Dewey, shelved at check out desk
CD-ROM (reference)	CD-IBM	R	CD-ROM collection	CD-ROM REF	REF, IBM changer in Reference Area
CD-ROM (reference)	CD-MAC	R	CD-ROM collection	CD-ROM REF	REF, MAC changer in Reference Area
CD-ROM (reference)	CD-LAN	R	CD-ROM collection	CD-ROM REF	REF, on CD-ROM Network -- To be disbanded on Sept. 1
KIT (multimedia) -- general	K	K	If CD-ROM is the main piece, add CD-ROM collection. If Video is the main piece, add video browse collection.	KIT	2 weeks, Dewey, shelved at check out desk, add cki/cko note to record number of items in the Kit that were checked out
KIT (multimedia) -- reference	KR	KL	If CD-ROM is the main piece, add CD-ROM collection. If Video is the main piece, add video browse collection.	KIT	REF/Library use only, Dewey, shelved at check out desk, add cki/cko note to record number of items in the Kit that were checked out for in-house use
KIT (Audiocassettes)	KAC	K	audio browse collection	KIT	2 weeks, Dewey, shelved at check out desk, add cki/cko note to record number of items in the Kit that were checked out
KIT (Compact Discs)	KCD	K	CD collection	KIT	" "
BOOKS WITH CDs or CD-ROMs (keep discs with the book; make one holdings record)	GEN	BCD	[no series note because the discs are secondary to the book content]	[none]	2 weeks, Dewey, shelved in general stacks, books labeled and cki/cko notes added to alert users to presence of CD.
VIDEO DISC (also called Laser Discs)	VD	LASER	VIDEODISC collection	VIDEODSC	2 days, Dewey, shelved at check out desk.
VIDEO DISC	VD	LASER-R	VIDEODISC collection	VIDEODSC	REF/Library use only, shelved at check out desk.
VIDEO DISC	VD-FB	L	VIDEODISC collection	VIDEODSC	Library use only, film booking collection