Submit Course Reserves
Instructors can submit books, articles, print materials, media (e.g. videos) and other types of materials for reserves. While submissions can be made at any time, processing of requests are done in the order in which they are received. Providing accurate and complete citations and clear information about the course, instructor and loan periods will expedite the processing time.
What can be submitted
There are many different types of materials that can be placed on reserve.
- PCC library-owned
- Personal copies
- Note: Items from other libraries cannot be placed on reserve.
- Instructors wishing to reserve textbooks are responsible for obtaining them.
- Textbooks are not purchased by the library as this would reduce funds allocated for the permanent collection.
- If the books are purchased or donated to the library, there is no limit to the number of copies that can go on reserve.
- If the books are faculty-owned, the library will place up to 3 copies of each textbook (per campus) on reserve.
- Instructor copies of textbooks (evaluation copy, examination copy, complimentary copy, desk copy, personal copy) can be placed on reserve for 2-hr or 3-hr library use only.
- CDs that are packaged with the textbook cannot be submitted for reserves as a "stand-alone" item. For the library to avoid copyright violations, the CD must come with the book or the instructor must have permission to use the CD as a stand-alone.
- If a textbook has consumable content such as fill-in-the blank questions it cannot be placed on reserve if students are encouraged by the Instructor to photocopy the “consumable” pages.
- Photocopies or scanned magazine articles
- These materials can remain on reserve provided faculty have filled out the "Fair Use Checklist" on the online reserves submission form
- Personally-owned (purchased)
- Library-owned (Due to the size of our collection and heavy use, these items can be placed on reserve for only 2 weeks at a time.)
- Sample exams, homework and solution sets
- Lecture notes or powerpoint slides
- Student produced materials (Note: Students must sign a student informational release form to have their materials put on reserve.)
How to submit
- Fill out the reserves submission form.
- For personally-owned items: Type in your information, print the form and bring it to the library with your materials.
- For library-owned items: Type in your information and submit the form using the appropriate campus button. If the item is available, reserve staff will locate and process the material. If the item is checked out, faculty must place their own holds on the item then submit for reserves when the item is available (or make an alternate selection).
- For e-reserves: Type in your information, attach your file or URL (maximum file size of 4 MG) using the browse button, and submit the form by selecting the appropriate campus button.
- Submission guidelines
- Submission form: Incomplete submissions will be returned. Reserves processing will be delayed until required information is obtained.
- File size: Please optimize to enable faster download speeds. Instructional Support can help you.
- Copyrighted materials:
- Photocopies and digitized materials placed on reserve require the completion of the Fair Use copyright form (part of the reserves submission form)
- Submitting links for electronic magazine articles
- Example: Search for an article in the EBSCOhost database
- Select the article title
- Scroll down the page until "Persistent link to this record (Permalink)" is located
- Copy persistent link and paste into the reserves submission form under Format-Electronic-URL
- To get persistent links for other databases see: Providing Persistent Links or contact a librarian.
- Submission time periods
- Photocopies and electronic files of copyrighted materials may stay on reserve as long as the Instructor deems necessary (per Fair Use copyright form completion)
- Library-owned or Faculty-owned materials may stay on reserve for as long as the Instructor deems necessary.
- Beginning of term
- Requests are processed in the order in which they are received. Items submitted prior to the start of term will be available in 1-2 days. Items submitted late may take longer.
- When processing is complete, you will receive an email.
- E-reserves: A course password will be assigned to all copyrighted materials. It is your responsibility to give the password to your students; library staff will not give out course passwords.
- The following labels will be placed on your reserve materials:
- Copyright notice: This material may be protected by copyright law (Title 17 U.S. Code)
- Copyright: Do not Duplicate label (CDs and textbooks with chapter exercises)
- Library barcode
- Class and Instructor spine label
- Security strip (unless otherwise requested)
- End of term
- Personally-owned items being removed from reserves can be picked up at the campus library checkout desk. Items not picked up will be returned through intercampus mail.
- Library-owned materials will be returned to the general shelves if they are no longer needed for reserve use.
- E-reserves: Items being removed will be placed in “inactive” status for a period of one year. Items that have not been reactivated during that time will be deleted.