Portland Community College | Portland, Oregon

TITLE: Maintenance Manager

CATEGORY: Management

FLSA: Exempt



Under the direction of the Department Director manages the day-to-day operations of grounds and building maintenance activities. Participates in the development, recommendation, and administration of policies, procedures and processes in support of departmental operations. Responds to inquiries and requests for service from internal College departments and supervises administrative services paraprofessionals and technical/support staff.


The Maintenance Manager carries out operating policies and procedures with a focus in grounds and building maintenance activities.


  1. Plans, organizes, maintains, and manages the operations and reliability of College facilities and general infrastructure systems. Establishes and monitors preventative maintenance processes and programs and facility inspection processes for on-going review of maintenance work by external code enforcement agencies.
  2. Supervises administrative services skilled and technical/support staff. Hires, evaluates, trains, disciplines and recommends dismissal of staff as necessary.
  3. Develops, recommends, and administers policies, procedures, and processes in support of grounds and building maintenance operations; implements and monitors compliance with approved policies, procedures, and processes.
  4. Administers procurement and fiscal management activities associated with building and grounds maintenance activities, which may include: preparing RFIs, RFPs, and ITBs for maintenance related work to acquire trades and professional assistance; monitoring spending on project and cost account basis; recommending and implementing corrective spending plans; reviewing and authorizing purchase orders; administering contracts; obtaining price quotes and bids; purchasing and approving employee purchases; ensuring compliance with college and public purchasing rules; and/or, performing other related activities.
  5. Monitors the safety and accessibility of the College and its facilities. Serves as the point of contact for the department for ADA compliance issues, accessibility improvement projects, and/or other related issues.
  6. Monitors and oversees the work of external contractors to ensure terms of agreements are met and work is completed satisfactorily.
  7. Participates in the development and administration of grounds and building maintenance budget; coordinates the allocation of resources following budget approval; recommends approval of expenditures.
  8. Collects and analyzes a variety of complex data and information, including utility costs and usage. Performs statistical analysis and summarizes findings in applicable reports or other communication mediums.
  9. Participates in/on a variety of meetings, committees, task forces, and/or other related groups to communicate information regarding services, programs, areas of opportunity, and/or other pertinent information as appropriate.
  10. Serves as a liaison with other departments within the College, the community, and external agencies in order to provide information on available resources, projects, and/or services.
  11. Positions in this classification may perform all or some of the responsibilities above and all positions perform other related duties as assigned.


Bachelor's Degree Architecture, Engineering or a related building construction field. Relevant experience may substitute for the degree requirement on a year-for-year basis. Five years progressively responsible, professional maintenance experience, including two years of supervisory experience.


Knowledge of:

  • Supervisory principles;
  • Facilities maintenance principles and practices;
  • Contract management principles and practices;
  • Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes;
  • Budgeting principles and practices;
  • Procurement principles and practices;
  • Project management principles;
  • Preventative maintenance principles and practices.

Demonstrated Skill in:

  • Supervising subordinate staff;
  • Reading and interpreting construction blueprints, specifications, drawings, maps, and/or other related technical documents;
  • Managing complex, multi-discipline projects involving multiple locations;
  • Interpreting and applying applicable laws, rules, and regulations;
  • Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and making recommendations in support of goals;
  • Managing contracts;
  • Mediating conflict;
  • Conducting negotiations;
  • Designing and developing program plans in assigned area of responsibility;
  • Analyzing processes and making recommendations for improvement;
  • Coordinating activities with other internal departments, the community, and/or external agencies;
  • Preparing a variety of reports related to operational activities, including statistical analysis;
  • Developing, recommending, implementing, and monitoring policies, procedures, and work flow;
  • Working with diverse academic, cultural and ethnic backgrounds of community college students and staff;
  • Utilizing computer technology used for communication, data gathering and reporting;
  • Communicating effectively through oral and written mediums.


Work is generally performed in both an office environment and an outdoor environment, with frequent interruptions and irregularities in the work schedule. Frequent walking, standing, climbing, lifting, stooping, or carrying of equipment and materials may be required. Incumbents may be required to lift and carry up to 25 pounds. Incumbent may be exposed to extreme temperatures, close quarter situations, high and precarious places, moving mechanical parts, and vibrations.

REV: 04/07

REPLACES: Maintenance & Grounds Manager