Portland Community College | Portland, Oregon

TITLE: Foundation Manager

CATEGORY: Management

FLSA: Exempt

GRADE: M

JOB SUMMARY

Under the direction of the Associate Vice President of College Advancement manages and administers the operation of the Foundation and development/fund-raising efforts. Responds to inquiries from College departments, the community, and/or external agencies and supervises administrative services professional, paraprofessional and technical/support staff.

DISTINGUISHING CHARACTERICS

In consultation with the Foundation Board and the College Board of Directors, the Foundation Manager plans, budgets, implements and evaluates activities to raise, acknowledge and distribute gifts from the private sector to the College.

TYPICAL DUTIES AND RESPONSIBILITIES

  1. Supervises academic and/or administrative professionals, paraprofessionals, technical/support and/or classified staff. Hires, trains, disciplines and recommends dismissal of staff as necessary.
  2. Develops and oversees the implementation of short-range, long-range and strategic planning and related performance measurements and tracking processes for the PCC Foundation in collaboration with the Foundation Board, relevant committees, and staff, College Advancement and others as needed.
  3. As a spokesperson for PCC Foundation, relays the institutional messages of the College effectively and persuasively to different groups and in varied forms.
  4. Develops, recommends, and administers policies, procedures and processes in support of Foundation goals and operations, in accordance with relevant legal parameters, and implements and monitors compliance with approved policies, procedures and processes.
  5. Supports the Foundation Board and designated Board committee operations; develops agendas, related documentation and minutes for meetings.
  6. Participates in/on a variety of meetings, committees, taskforces and/or other related groups to communicate information regarding the Foundation and its initiatives.
  7. Positions in this job classification may perform all or some of the responsibilities above and all positions perform other related duties as assigned.

POSITION SPECIFIC DUTIES AND RESPONSIBILITIES

 

PCC Foundation Development Manager:

  • Directs the implementation of private fundraising at PCC in coordination with the PCC Foundation Board of Directors, as well as the College's programs, faculty, staff, governing board and community.
  • Manages campaign and solicitation strategy for the Foundation Board, committees and development staff. Develops and oversees multiple fundraising initiatives to meet annual revenue goals.
  • Responsible for the identification, cultivation, solicitation and stewardship of individual major donors to the PCC Foundation.

PCC Foundation Operations Manager:

  • Directs the operations of the PCC Foundation to advance the Foundation's goals, in coordination with the PCC Foundation Board of Directors, as well as the College's programs, faculty, staff, governing board and community.
  • Develops and monitors the Foundation's budget and financial plans; authorizes and approves Foundation expenditures; manages the annual external audit process and works with Foundation Board and investment manager to ensure the most advantageous investment plan.
  • Oversees the Foundation's scholarship and grant programs, and ensures that these further the Foundation and College mission and strategic goals.
  • Manages, in coordination with the Development Manager, operations that support fundraising, such as database management; prospect research and management; donor acknowledgement and communication; and establishment and management of fund agreements.

MINIMUM QUALIFICATIONS

Foundation Development Manager requires a Bachelor's degree in a field conducive to fundraising success. Relevant experience may substitute for the degree requirement on a year-for-year basis. Five years of professional level fundraising experience, preferably at the director level; experience in Foundation Board development, annual giving, foundation and corporate relations, personal solicitation of major gifts, capital campaign planning and implementation, volunteer training and estate planning is required.

Foundation Operations Manager requires a Bachelor's degree and a Certified Public Accountant (CPA) certificate or a Master's degree in Business Administration, Nonprofit Management or related field. Relevant experience may substitute for the degree requirement on a year-for-year basis. Five years of non-profit/foundation leadership/management or related experience, including board operations, financial management, grant-making, donor relations, and strategic planning is required.

KNOWLEDGE AND SKILLS

Knowledge of:

  • Leadership and management principles;
  • Fundraising, marketing and research strategies and techniques;
  • Foundation Board development principles and practices;
  • Annual giving, corporate and foundation relations, personal solicitation of major gifts, capital campaign planning and implementation, volunteer training and estate planning principles and practices;
  • Nonprofit and foundation operations;
  • Governance and board operations;
  • Applicable local, state and federal laws, codes, rules and regulations;
  • Policy and procedure development and administration principles and practices;
  • Strategy development principles and practices;
  • Strategic management principles and practices;
  • Program management principles and practices;
  • Budget administration principles and practices;
  • Marketing principles;
  • Grant management principles and practices;
  • Analytical methods and techniques.

Demonstrated Skills in:

  • Supervising subordinate staff;
  • Effective leading or managing a nonprofit organization and/or foundation operations;
  • Interpreting and applying applicable laws, rules and regulations;
  • Preparing and administering budgets;
  • Developing and analyzing policies and procedures;
  • Speaking in public, presenting information, group facilitation, influencing and negotiating;
  • Planning and implementing program components;
  • Compiling and analyzing data;
  • Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions and making recommendations in support of goals;
  • Effectively directing multiple fundraising initiatives in support of college priorities;
  • Building and expanding private philanthropy;
  • Developing and maintaining effective relationships with members of the community, business and industry, management, board of directors, foundation board, staff and volunteer fundraisers;
  • Working with diverse academic cultural and ethnic backgrounds of faculty and staff, students and community members;
  • Utilizing computer technology for communication, data gathering and reporting activities;
  • Communicate effectively through oral and written mediums.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

Work is performed in an office environment with frequent interruptions and irregularities in the work schedule. Frequent in-district and state travel is required. Work hours may vary and frequently evening and weekend work is required. No special coordination beyond that used for normal mobility and handling of every day objects and materials is needed to perform the job satisfactorily.

REVISED: 10/2010

REPLACES: Foundation Executive Director- 04/2007