TITLE: Finance Division Manager
Under the direction of the Associate Vice President of Finance manages the day-to-day operations of assigned divisions within the department, which includes planning, organizing, and managing applicable functional areas in support of College objectives. Develops and provides strategic direction for assigned functional area. Responds to inquiries from College departments and/or external agencies and supervises administrative services professionals, paraprofessionals, technical/support staff, and/or student workers.
The Finance Division Manager has overall responsibility and accountability for providing direction in the area of treasury services, accounting services, or procurement services. This position has discretion in establishing overall operating policies and procedures for assigned divisions.
TYPICAL DUTIES AND RESPONSIBILITIES
Plans, organizes, maintains, and manages the processes and operations of multiple functional areas within Finance. Manages the activities of assigned areas to include: planning, implementing, administering and evaluating projects and services impacting College operations from a Finance perspective.
Develops, recommends, and administers policies, procedures, and processes in support of Finance operations in assigned areas of responsibility; implements and monitors compliance with approved policies, procedures, and processes, ensuring alignment with College mission, values, goals and objectives and local, state, and federal laws and regulations.
Develops, recommends, and administers policies, procedures, and processes in support of Financial Services operations; implements and monitors compliance with approved policies, procedures, and processes.
Supervises administrative services professionals, paraprofessionals, and technical/support staff and performs both direct and indirect supervision through subordinates. Hires, evaluates, trains, disciplines and recommends dismissal of staff as necessary.
Prepares financial management reports for various College programs, reviewing financial data to ensure compliance with applicable local, state, and federal requirements and Generally Accepted Accounting Principles. Researches, analyzes, and interprets applicable laws and regulations relative to assigned areas of responsibility; makes recommendations based on findings.
Participates in/on a variety of meetings, committees, and/or other related groups to communicate information regarding programs, information resources, services, and/or other pertinent information as appropriate.
Serves as a liaison with other internal departments within the College and/or to external agencies in order to provide information on available resources and/or services.
Works collaboratively with the finance team to identify and initiate internal control processes and to reconcile and ensure accurate recording of the College's financial assets.
Participates in long-range finance planning for the District, working cooperatively with College departments and others to develop strategic and tactical plans to facilitate and coordinate the delivery of financial services. Evaluates processes, sets standards, and makes appropriate recommendations for purchase and implementation. Provides project management for applicable financial projects.
Participates in annual audits for the District and/or in assigned areas of responsibility.
Develops and administers budgets in assigned areas of responsibility; implements and allocates resources following budget approval; approves expenditures.
Positions in this classification may perform all or some of the responsibilities above and all positions perform other related duties as assigned.
POSITION SPECIFIC DUTIES AND RESPONSIBILITIES
Positions assigned to Treasury Management/Bursar may also be responsible for:
- Managing the College's investment portfolio, cash and debt management programs, business offices, and cash control functions, student loans, and receivables.
- Assisting with debt issuance for financial operations and capital projects.
- Administering professional services contract for bank services, including the review and upgrade of banking services.
Positions assigned to General Accounting may also be responsible for:
- Developing and maintaining accounting and reporting systems for the control of revenues and expenditures for all District funds.
- Maintaining and supervising the College' general ledger, accounts payable, contract and grant accounting, financial aid accounting, construction accounting, and other applicable College accounting systems.
- Serving as an internal auditor by reviewing accounting transactions for propriety and compliance.
Positions assigned to Procurement may also be responsible for:
- Managing purchasing, contracting services, central distribution, records management, and MWESB operations.
- Developing strategies that leverage resources for all commodities and services required to meet programmatic needs of the District.
- Developing and pursuing cost reduction and avoidance goals and incorporating analyses that include consideration of value, standardization, price/cost, and make/buy to negotiate terms of contractual arrangements and to resolve bid and contract disputes.
Positions assigned to Budget may also be responsible for:
- Developing, managing, supervising, and monitoring the preparation of the College's annual budget, including the preparation and publication of the budget calendar, budget resolutions, the annual budget message from the President, and the publication and distribution of the College budget.
- Managing and maintaining the budget and position control system.
- Providing technical and complex analysis and report preparation on the College's budget.
- Preparing Board resolutions related to the budget.
- Participating in the sale of bonds, including the review of information in the preliminary offering statements, analysis of interest costs and savings, and other pertinent data.
Bachelor's Degree in accounting, finance, business administration or related field. Relevant experience may substitute for the degree requirement on a year-for-year basis. Eight years of progressively responsible, professional experience related to area of assignment at a management level. Depending on area of assignment, Certified Public Accountant Certification or Certified Purchasing Manager Certification may be strongly preferred or required.
KNOWLEDGE AND SKILLS
- Managerial principles;
- Financial principles and practices in assigned areas of responsibility;
- Budgeting principles and practices;
- Applicable federal, state, and local laws, rules, regulations, and ordinances;
- Non-profit/college fund accounting systems and principles;
- Advanced internal control practices;
- Advanced financial analysis principles and methods;
- Strategic planning principles and practices;
- Project management principles and practices;
- Contract management principles;
- Analytical methods;
- Research methods and techniques;
- Automated financial systems;
- Auditing principles and practices;
- Community college operations and administration principles and practices;
- Policy and procedure development and implementation practices.
Demonstrated Skill in:
- Supervising subordinate staff;
- Coordinating activities with other internal departments and/or external agencies;
- Developing and monitoring budgets;
- Managing large, complex governmental financial systems;
- Preparing and reviewing reports;
- Interpreting and applying applicable Federal, State, and/or Local laws, rules, and regulations;
- Managing contracts of service providers;
- Evaluating complex financial systems and recommending appropriate financial methods, procedures, forms, and/or records based on findings;
- Preparing complex financial statements, reports, and analyses;
- Developing and enforcing finance and accounting procedures and principles;
- Analyzing and interpreting complex financial and accounting information;
- Designing and implementing finance, budgeting, accounting and recordkeeping systems;
- Managing projects;
- Preparing a variety of complex reports for internal use and/or submittal to external agencies, including statistical analysis;
- Monitoring compliance with applicable policies, procedures, rules, and regulations;
- Working with diverse academic, cultural and ethnic backgrounds of community college students and staff;
- Utilizing computer technology for communication, data gathering and reporting activities;
- Communicating effectively through oral and written mediums.
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS
Work is generally performed in an office environment with frequent interruptions and irregularities in the work schedule. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.