Portland Community College | Portland, Oregon Portland Community College

Project Manager I

  • Title: Project Manager I
  • Category: Management
  • FLSA: Exempt
  • Grade: J

Job Summary

Under the direction of management, the Project Manager develops, plans, executes, and manages a portfolio of moderately complex initiatives, projects, and program development activities involving multiple external parties and stakeholders across the District. Accountable for advancing initiatives in areas for which incumbent exercises no direct authority.

Typical Duties and Responsibilities

  1. Leads project planning efforts and manages project execution to ensure adherence to budget, schedules, and scope.
  2. Develops and/or updates project plans including information such as project objectives, technologies, systems, information specs, timelines, schedules, funding, and staffing.
  3. Confers with project personnel to identify and resolve problems and notifies leadership and stakeholders of issues as appropriate. Reassesses project timelines, resource allocation and deliverables if critical path is at risk or compromised. Escalates issues as appropriate.
  4. Participates in District wide committees and task forces as a technical resource.
  5. Participates in mid-range and long-range planning and makes recommendations.
  6. Monitors or tracks project, program, and/or grant budget(s), milestones, and deliverables and reports on progress to internal and external parties as required.
  7. Assesses project risk factors and develops mitigation strategies, communications, change management, and issue management.
  8. Develops and maintains project or program management tools and documentation.
  9. Directs and/or coordinates resources across multiple departments. Obtains commitments to project requirements from all project stakeholders and manages expectations through the project life cycle.
  10. Researches, solicits, retains, schedules, and coordinates outside vendors, contractors, and other external resources.
  11. Implements, manages, and monitors assessment, training, and related processes for projects in the implementation stage.
  12. Manages ongoing client/customer satisfaction and peer-level relationships.
  13. Maintains visibility of project work throughout the District to ensure duplication of effort is avoided.
  14. Performs other duties as required.

Work Environment and Physical Requirements

Work is generally performed in an office environment with frequent interruptions and irregularities in the work schedule. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.

Minimum Qualifications

Bachelor’s Degree in administration, management, marketing, communications, or related field. Relevant experience may substitute for the degree requirement on a year-for-year basis. Five years of progressively responsible, professional experience related to project or program management at the management level.

Knowledge, Skills, and Abilities

Knowledge of:
  • Project Management Body of Knowledge (PMBOK) principles and practices;
  • Resource allocation;
  • Budgeting principles and financial management practices;
  • Customer service principles and practices;
  • Strategic planning principles;
  • Work breakdown structures;
  • Capabilities and constraints of information technology hardware and software systems;
  • Business process mapping and analysis, data modeling, database concepts, and workflow.
Skills in:
  • Gathering, analyzing, and interpreting data;
  • Conducting needs assessments;
  • Working effectively with the diverse academic, cultural, and ethnic backgrounds of PCC staff;
  • Creating and implementing project management tools such as Gantt Charts;
  • Utilizing project management software and tools;
  • Utilizing computer technology used for communication, data gathering and reporting;
  • Applying innovative thinking to problem solving and strategy;
  • Mediating conflict and facilitating negotiations;
  • Leading and motivating staff who report to other managers.
Ability to:
  • Motivate and influence others in a positive manner;
  • Forecast issues and consequences or proposed actions and identify alternate solutions;
  • Work collaboratively;
  • Lead cross-functional and cross-departmental teams;
  • Work on multiple projects simultaneously;
  • Think critically and strategically;
  • Persist in the face of obstacles;
  • Communicate clearly and effectively, both verbally and in writing;
  • Communicate technical information to a non-technical audience;
  • Maintain confidentiality;
  • Adapt to change while simultaneously maintaining focus on objectives and envisioning the bigger picture.

Reviewed: 12/2018

  • New: 1/2017