Portland Community College | Portland, Oregon

TITLE: Grounds Manager

CATEGORY: Manager

FLSA: Exempt

GRADE: J

JOB SUMMARY

The Grounds Manager directs and supervises the operational and personnel activities of the Facilities Management Services district-wide Grounds Department. This position, which reports to the FMS Director,  is responsible for overseeing landscape maintenance and construction, irrigation, disease identification and treatment in turf/plants/trees, storm water management, pest control through Integrated Pest Management, equipment maintenance, snow removal, inclement weather clean-up, budget preparation, as well as personnel management which includes planning, organizing, and training.

TYPICAL DUTIES AND RESPONSIBILITIES

  1. Plans, directs, manages, and leads the overall operation of the district grounds department to maintain a safe and attractive landscape, including assigning, training and evaluating work for grounds areas owned or operated by the District. Assures compliance with applicable health and safety standards.
  2. Ensures compliance with applicable rules, laws and policies including those related to hazardous materials handling and communications, Oregon Revised Statutes related to Integrated Pest Management, local jurisdictional requirements for bio-swales and catch basins, as well as college policies and the Classified Collective Bargaining Agreement.
  3. Assesses, develops, implements and evaluates necessary cultural practices for turf and tree care, irrigation, Storm Water Management and Integrated Pest Management.
  4. Responsible for budget preparation and management; coordinates the requisitioning and purchasing of grounds supplies and equipment; controls and authorizes expenditures in accordance with established limitations and purchasing rules, develops contract specifications and scope of work.
  5. Researches and tests new products, materials, and equipment; ensures data entry and tracking related to computerized maintenance management systems, chemical applications, landscape and irrigation documentation, and related grounds activities.
  6. Trains and supervises the performance of assigned staff, interviews and selects employees and effects  transfers, reassignments, terminations and disciplinary actions; assures substitute coverage as necessary; reviews schedule of various sites.
  7. Communicates with administrators, personnel and outside organizations to coordinate activities, resolve issues and conflicts and exchange information.
  8. Confers with Foreperson and others regarding grounds maintenance activities, coordinates and conducts site inspections; recommends actions for improvement as appropriate.
  9. Provides technical expertise, information and assistance to the College regarding assigned functions; participates in the formulation and development of policies, procedures and programs as requested. For example, the incumbent in this position will be a primary decision-maker to close PCC when warranted by inclement weather.
  10. Performs other related duties as assigned.

MINIMUM QUALIFICATIONS

Bachelor’s degree in Landscape Technology or Horticultural Science plus 5 years related experience in landscape maintenance, integrated pest management and storm water management. Three years leading or supervising a crew of landscape technicians is also necessary to meet minimum requirements.

Education and/or experience may substitute year-for-year for specific degree requirements.

Ability to obtain an Oregon Public Pesticide Applicators License within six months of employment.  Must have a valid driver’s license to operate a motor vehicle in the state of Oregon and possess an acceptable driving record.

Must be able to obtain certificates for first aid/CPR within six months of employment. Must be able to use a respirator when required.

KNOWLEDGE AND SKILLS

Knowledge of:

  • Principles, materials and methods of grounds maintenance and repair
  • Methods and techniques of grounds maintenance and repair of irrigation systems
  • Modern office procedures, methods and communication equipment
  • Principles and practices financial record keeping and reporting
  • Principles of supervision, training and performance evaluation
  • Safety and accident prevention practices
  • Horticulture and landscape maintenance
  • Inventory records and systems
  • Applied working knowledge of Storm Water Runoff Management
  • Integrated Pest Management practices and procedures

Skill in:

  • Using reasoning to identify alternative solutions and approaches to problems
  • Communicating with others orally and in writing to convey information effectively
  • The use of tools and motorized equipment commonly used in this vocation
  • The use of tractors and pickup trucks and a variety of common grounds maintenance equipment
  • Utilizing computer technology used for communication, data gathering and reporting

Ability to:

  • Supervise and implement a comprehensive grounds maintenance program
  • Assist in preparing and administering a budget
  • Assign work and supervise assigned staff
  • Monitor the work and prepare/present performance evaluations
  • Maintain accurate and detailed records of work and project performed
  • Establish and maintain cooperative working relationships with individuals, whether members of the public or coworkers, from diverse groups and backgrounds
  • Operate vehicles including tractors, forklift, mowers, and other landscape equipment; towing trailers, and the safe loading of trailers; and snow removal equipment including snow plows

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

Work is generally performed in both an office environment and an outdoor environment, with frequent interruptions and irregularities in the work schedule. When working out of doors, may encounter varying terrain (some potentially hazardous) in all types of extreme weather conditions and involves potential exposure to pesticides and maintenance related substance, blood borne pathogens, and diseased animals. Position involves recurring early and late hours with exposure to hazards, ventilation problems and noise extremes, high vehicular traffic and congested areas. Travel between college locations using college-owned vehicle or personal vehicle may be required. Frequent walking, standing, climbing, lifting, stooping or carrying of equipment and materials may be required. Incumbent may be required to lift and carry up to 50 pounds.

NEW: 10/2013