People Strategy, Equity, and Culture

Mechanical Systems Technical Lead

  • Title: Mechanical Systems Technical Lead
  • Class: Classified
  • Exempt Status: Non-Exempt
  • Grade: 23

Nature and Scope of Work

Under Facilities Management Services department management, supervise the work of outside contractors and serves as lead employee over HVAC Technicians at each campus and the EMS Technician including assignment of work, training, and assists performance evaluation. Supports subordinate staff in obtaining supplies, tools and equipment necessary for work related tasks. Incumbent receives and evaluates work orders and request, investigates requests or problems where appropriate, establishes priorities and assigns contractors to make necessary repairs. Incumbent provides subject matter expertise related to all mechanical systems including HVAC, fire suppression and plumbing systems. Incumbent develops budgets for all project work and provides project management to see that those budgets are met. Incumbent manages the work of outside contractors, making sure all work performed meets college requirements and all applicable codes and regulations. Incumbent reviews and approves all contractor invoices. Interpersonal contacts extend to peers in the immediate work group, college staff at all levels, students, the public and contractors and representatives of regulatory agencies including building and system inspectors, boiler inspectors and fire marshal representatives. Skill in establishing harmonious relationships and gaining trust and cooperation are important as well as the ability to communicate effectively both verbally and in writing to present and exchange technical and complex information. Incumbent is a key contributor with work results impacting the accuracy, reliability and acceptability of further results beyond the immediate work section. Responsible for responding to work situations with minimum guidance or direction.

Principal Accountabilities (includes some or all of the following)

  1. Coordinates mechanical systems work by contractors and repair services on all campuses. Reviews plans for all mechanical systems related to all remodel and new construction of all College facilities. Maintains close contact with mechanical contractors, assigning projects and monitoring status of projects as needed to be certain that the work meets College standards, requirements and all applicable codes and regulations. Assesses various mechanical problems. Determines if repairs will be completed by College staff or outside contractors.
  2. Coordinates the repair and maintenance of plumbing, HVAC, fire suppression and other mechanical systems. Makes minor repairs when time allows or when emergencies require immediate action.
  3. Serves as primary contact for fire safety inspectors for all required inspections. Coordinates required testing of fire suppression systems, plumbing backflow devices and fire doors and screens.
  4. Evaluates fire extinguisher requirements, requests and installation as requested.
  5. Researches methods, systems and materials for purchase of mechanical maintenance related items. Maintains an appropriate level of inventory of essential parts. Maintains assigned equipment in safe order. Obtains quotes for repair parts from outside contractors as requested, in compliance with college guidelines.
  6. Knows and understands all safety procedures of the College. Observes the work of all outside contractors and brings any observed safety concerns to their attention. Reports all unsafe acts and safety conditions which remain uncorrected to supervisor or EHOS Manager. Allows no work to be performed when conditions are considered unsafe.
  7. Assists in the operation, maintenance and development of the computerized energy management system (EMS system), including installation and performing upgrades and repairs to the system.
  8. Responds to emergency situations including closure due to adverse weather. Assures that necessary systems remain operational and college property is protected during emergency closures. Depending on availability, assists with snow removal and other operations necessary for preparing the college for reopening.
  9. Recommends and assists in prioritization of long-term (multi-year) repairs, upgrades, replacements and modernization of systems and equipment. Assists in budget preparation related to this work. Manages all budgets for mechanical system projects.
  10. Attends all staff meetings of Facilities Management Services maintenance staff, and participates in problem solving and discussion of system and project related issues.
  11. Manages expenditures within area of responsibility. Assures that assigned work is being accomplished in a cost effective manner, and within budget guidelines.
  12. Operates an assigned college vehicle and is responsible for proper maintenance and safe operation of that vehicle.
  13. In cooperation with the College EHOS Manager, coordinates the asbestos program for the District including identifying areas to be abated, selection of contractors and project management for abatement projects. Maintains appropriate training as needed.
  14. Performs other related duties as assigned.

Work Environment

Work pressure, disturbances of work flow and/or irregularities in work schedule are expected and occur on an intermittent basis. Work is performed primarily at the site of the work. Working conditions may be somewhat disagreeable requiring occasional exposure to safety hazards and noise when reviewing the work of contractors. Regular travel between campus locations in assigned college vehicle. While primary duty hours are day shift, must be able to work in the event of emergencies or operational disruptions.

Physical Requirements

Required to stand for extended periods of time. Moderate to heavy lifting is occasionally required. Walking, climbing ladders and getting into and out of tight spaces is required in order to reach the site of various projects. Must be able to use hand tools normally associated with mechanical work and to use small power tools.

Minimum Qualifications

High school diploma or equivalent; must be journeyman qualified with four years of experience or trade school involving plumbing and mechanical systems, welding, construction, and mechanical repairs including electrical work associated with mechanical repairs; two years leading others. Work requires State of Oregon Limited Maintenance Electrical License and Asbestos Management Planner Certificate as well as a valid Driver’s License and possess an acceptable driving record.

Written and oral communication skill for reading mechanical plans, communicating with staff and contractors and keeping required records. Ability to plan work and to work independently of constant supervision. Ability to use computer and communicate via email.

Reviewed: 04/09

  • Rev: 02/07/01