Portland Community College | Portland, Oregon Portland Community College

People Strategy, Equity, and Culture

Child Care Services Coordinator

  •  Title: Child Care Services Coordinator
  • Class: Academic Professional
  • Exempt Status: Exempt
  • Level: 4

Nature and Scope of Work

The Child Care Services Coordinator manages the Office for Child Care Services. Responsibilities include administering the Child Care Subsidy program, coordinating the child care resource and referral program for students, staff, and faculty, and providing systems administration for the computer referral database system. In addition, the incumbent coordinates the CCAMPIS program which provides child care assistance for low income college students. The Coordinator is responsible for recruiting, hiring, training, scheduling and directing the work of student workers.

Principal Accountabilities

  1. Coordinate and administer the child care financial assistance program. Receive and evaluate requests for financial assistance. Calculate financial need and coordinate with Financial Aid Office to determine unmet need; fund students based on that need. Perform case management for a large number of students each year.
  2. Research market trends in child care issues. Work with state agencies in developing appropriate pay/market ranges for program. Process provider payments. Coordinate with appropriate central service offices to ensure paperwork and needed documentation is in place.
  3. Serve as an information resource to students, staff, and faculty regarding available quality child care. Interview clients for specific child care requirements. Conduct computer search matching providers to seekers. Provide child care referrals.
  4. Review child care providers registered with the State of Oregon. Conduct on-site visits to ensure services provided and environment are acceptable. Advise providers of program guidelines.
  5. Maintain comprehensive computer referral database. Input information on registered child care providers and update on a regular basis. Obtain, install, configure updated provider software. Train student workers in data entry.
  6. Recruit, hire, train, schedule and direct the work of student workers.
  7. Develop and monitor office budget. Justify expenditures and process appropriate paperwork.
  8. Develop and regularly update instructional consumer educational materials related to assessing and selecting quality, developmentally appropriate child care.
  9. Write grant(s), research other college foundations, coordinate with the PCC Foundation and work with other agencies such as Head Start to expand funding.
  10. Coordinate the CCAMPIS Program
  11. Perform child care subsidy services for program participants.
  12. Work with select child development centers to ensure quality of childcare provided for PCC student parents. Work with centers as an advisor in preparation for national accreditation.
  13. Work as validator for the National Association for the Education of Young Children. Visit child development centers each year as part of accreditation process.
  14. Perform other related duties as assigned.

Work Environment

Work is performed in an office setting with regular work hours. Occasional driving required for site visits to child care provider locations.

Physical Requirements

Minimal physical exertion is required for this position. Occasional moving and lifting of office equipment may be required.

Minimum Qualifications

Bachelor’s degree in Early Childhood Education or related field. Experience performing the duties of this job may substitute for the degree requirement on a year for year basis.

Demonstrated experience coordinating and managing an early childhood program, center, or placement service. Demonstrated experience working with the needs and concerns of college student parents who have child care requirements.

Knowledge, Skills, and Abilities

Knowledge of:
  • Demonstrated knowledge of current trends in early childhood trends and quality child care issues.
  • Demonstrated knowledge of effective program management techniques.
  • Knowledge of current needs and issues relating to college student parents who have child care needs.
  • Knowledge of current federal and state financial aid procedures
Skills in:
  • Skill in operating a computer and various supporting software.
Ability to:
  • Ability to prioritize multiple tasks and projects.
  • Ability to operate a variety of office equipment.
  • Ability to effectively communicate in oral and written form.

Reviewed: 12/2018

  • Established: 9/1997
  • Revised: 04/2002