Classification Description

TITLE: Annual Fund & Alumni Officer

CATEGORY: Academic Professional

FLSA: Exempt

LEVEL: 4

JOB SUMMARY

Working under the direction of the Foundation Executive Director, the position works independently to identify potential donor constituencies, develop strategies and campaigns (Alumni, Society and Faculty/Staff) to secure contributions and implement cultivation methods to acknowledge and recognize donors.

TYPICAL DUTIES AND RESPONSIBILITIES

  1. Develops fundraising strategies to launch various annual giving opportunities for PCC foundation. Cultivates, stewards and solicits donors and prospects through individual face-to-face meetings, telephone contact, electronic and written communications for various appeals such as class pledge, memorial/honorary gifts and student scholarships. Plans, coordinates and manages donor events. Manages a large portfolio of Alumni, Faculty/Staff annual giving prospects between $500 and $4,999.

  2. Develops a marketing plan for donor acquisitions; determines strategy for direct mail, telemarketing and electronic communication including the timing, audience segmentation, tailored messaging, signatory, marketing inserts etc. Participates in developing communication strategy for internal and external audience and creates all direct mail appeals for each appropriate constituency. Works with PCC vendor to determine telemarketing strategy to ensure synchronization of direct mail and other activities. Edits and tailors monthly e-newsletter message for Foundation website covering the Society and Faculty/Staff Campaigns and oversees production of the quarterly alumni newsletter.

  3. Recruits and trains volunteers to solicit their peers for donations. Plans and implements Alumni Volunteer Committee meetings. Motivates volunteers’ performance through effective communication, interaction and reporting throughout the year.

  4. Manages all relevant data on College Alumni, Faculty/Staff and community donors. Works with Foundation Team to design and execute database reports and queries to track constituency and appeals status. Analyzes data and makes appropriate adjustments to activities and programs to ensure strong results. Performs annual evaluation of all initiative elements each fiscal year and generates a comprehensive Annual Plan for the coming fiscal year.

  5. Oversees the Foundation gift processing and acknowledgement activities, including the timely and accurate deposit, recording and acknowledgement of all donations. Prepares and maintains gift reports.

  6. Works with College Web Team to ensure all website content pertaining to annual giving opportunities is updated and effective.

  7. Serves as an external and campus contact for all questions and concerns relative to Faculty/Staff annual spring campaign.

  8. Participate in all college foundation events.

  9. Serves as a back-up resource on gift policy practices and donor gift fund information.

  10. Performs other related duties as assigned.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

Work is performed in a normal office environment. Exposure to computer occurs on a regular basis. Light physical exertion is required. May be required to work nights and weekends.

MINIMUM QUALIFICATIONS

Bachelor’s degree in Business Administration, Education, Communications or related field. Relevant experience may substitute for the degree requirement on a year-for-year basis.

Demonstrated related professional experience. Experience designing, managing special events, and cultivating relationships with potential donors is required.

KNOWLEDGE, SKILLS, AND ABILITIES

  • Knowledge of alumni, faculty, staff cultivation solicitation and stewardship techniques as well as best practices and current trends in fundraising.
  • Skill in private fund raising.
  • Skill in facilitating meetings and committee work to achieve desired outcomes.
  • Skill in effectively communicating both in written and oral form.
  • Skill in operating and proficiency with computer and various software programs.
  • Ability to influence and motivate volunteers.
  • Ability to effectively manage fundraising event costs to ensure positive net proceeds.
  • Ability to work independently and as part of a team.
  • Ability to work with an ethnically and culturally diverse population.
  • Ability to build productive relationships with donors and volunteers.
  • Ability to work independently and as part of Foundation Team to set priorities and manage multiple projects simultaneously with competing deadlines.
  • Ability to effectively manage, plan and execute special events.

REVISED: 2/5/09
REPLACES: 12/31/08