Portland Community College | Portland, Oregon

TITLE: Environmental Health & Occupational Safety Specialist

CLASS: Academic Professional

EXEMPT STATUS: Exempt

LEVEL: 3

NATURE AND SCOPE OF WORK

Under the direction of the Director and/or Manager, responsible for providing professional consultation, coordination and technical expertise associated with risk, environment and safety matters pertaining to institutional health and safety, Department of Environmental Quality (DEQ) and Occupational Safety and Health Administration (OSHA). The position serves as subject matter expert in support of the safety and risk function to eliminate hazards; prevent injury and illness to employees and the public; and, to ensure that educational programs, practices and facilities operations are consistent with College safety and risk management policies, procedures, guidelines, and regulatory requirements. Incumbents may be in one of two areas of focus, Risk Management Administration or Facilities Maintenance.

PRINCIPAL ACCOUNTABILITIES (Includes some or all of the following)

  1. Identifies known and/or potential health and safety issues and implements practices and policies in support of the College, Oregon OSHA, DEQ and other applicable environmental, health and safety regulations.
  2. Provides technical assistance and consultation services on safety issues. Serves as a contact for employees as well as vendors on environmental and safety issues.
  3. Develops programs and recommends solutions to a wide variety and range of safety issues to minimize and eliminate hazards. Implements and maintains safety programs as determined in conjunction with Safety and Risk Services, College departments and/or FMS management.
  4. Works with management in developing Computerized Maintenance Management Systems (CMMS) and/or Computerized Chemical Management Systems for SDS (Safety Data Sheets); creates preventative and predictive schedules related to Safety and Environmental Health and sets up routine preventative practices for program responsibilities.
  5. Develops and maintains a full scale training program for staff and provides new employee orientation in order to on-board new employees in Risk Management and Safety protocols. Meets with department managers frequently to augment and support their efforts in moving to a best practice organization in terms of safety and environmental compliance.
  6. Works with Academic Services, Faculty, FMS, Public Safety, Parking, Transportation and other departments as needed in addressing district wide safety and environmental issues. Participates as a member of the Emergency Operations Coordinating Team and the Business Continuity Planning Team.
  7. Works across the district with programs that have comprehensive chemical laboratories and shop procedure programs involving SDS sheets. Establishes and maintains relationships with vendors that are qualified to respond to hazardous materials and/or waste removal district wide. Acts as a liaison with Chemical Laboratory Technicians and Academic Chemical Hygienist positions.
  8. Coordinates with outside service vendors to augment Environmental and Safety compliance.
  9. Trains and mentors staff in accordance with EPA, DEQ and OSHA rules and regulations. Develops and integrates safety training with Managers involving OSHA regulations affecting the physical environment, work performed by employees or student educational experiences. Ensures ongoing compliance with training certifications.
  10. Interprets laws, policies, and procedures to ensure the College's Risk and Safety programs are in compliance with all applicable DEQ and OSHA regulations. Works in concert with Management in coordinating and submitting all regulatory reporting requirements.
  11. Contributes to the development of program budget and monitors budget performance against funding and expense requirements.
  12. Represents PCC Safety and Risk and serves as a liaison with applicable internal and external departments and entities regarding environmental and occupational health and safety matters.
  13. Attends monthly Risk Management district meetings, FMS departmental meetings, district wide (Campus) Safety Committee meetings, and Science department chemical hygiene committees. Represents Safety and Risk Services at all safety meetings on a monthly basis and develops or submits Service Request Orders into the SRC for FMS to correct or address safety issues or items brought forward by the Safety Committees.
  14. Coordinates with Risk Management and FMS regarding the engineering, design, and construction, de-construction of UST and AST fuel tanks and assures that the College is in compliance with DEQ regulations.
  15. Positions in this classification may perform all or some of the responsibilities above and all positions perform other related duties as assigned.

WORK ENVIRONMENT

Work is performed both in an office environment and in the field with frequent interruptions and irregularities in the work schedule. Regular travel between College facilities using a personal vehicle and a college vehicle is required. Position involves occasional bending, standing, kneeling, climbing ladders, reaching below and above shoulders, and lifting objects weighing up to 50 lbs. while performing job duties. Walking, climbing ladders and entering cramped and difficult locations may be part of routine activities depending on work locations. Working hours may vary and occasional evening or weekend work is required. Occasional lifting, guiding and/or carrying of materials may be required. May be exposed to potentially hazardous conditions, noise and temperature extremes.

MINIMUM QUALIFICATIONS

Bachelor's Degree in Occupational Health & Safety, Industrial Hygiene, Finance, Business Administration, Science or an Engineering related field. Experience performing the duties of the position may substitute for the degree requirement on a year for year basis. Two years’ relevant experience in building maintenance, safety and/or risk management related work with one year experience in safety training and/or loss control (injury prevention). Two years of lead or program management experience and valid Oregon or Washington driver’s license. Must possess or obtain the following required certifications within nine months of employment: Forty-hour Hazardous Waste and Emergency Response Certification and UST Class A Certification (DEQ).

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

  • Budgetary principles;
  • Applicable Federal, State, and local laws, rules, and regulations;
  • Public administration principles;
  • Financial control practices and procedures;
  • Environmental hazard identification methods.
  • Safety hazard identification methods.

Demonstrated Skill in:

  • Developing and implementing safety and risk compliance programs;
  • Preparing and maintaining records;
  • Applying applicable laws, rules, and regulations;
  • Preparing reports;
  • Communicating complex and detailed reports and information;
  • Administering a budget;
  • Handling multiple priorities simultaneously;
  • Working with diverse academic, cultural and ethnic backgrounds of community college students and staff;
  • Utilizing computer technology used for communication, data gathering and reporting;
  • Communicating effectively through oral and written mediums.

Rev: 1/2015; 12/2013

Est. 10/2013