SECTION 6: APPOINTMENT STATUS - MANAGEMENT EMPLOYEES
Management/supervisory employees shall be provided one of the following types of appointments. Appointment status and subsequent extensions or modifications will be given to the employee in writing.
Upon initial hire an annual appointment letter will be issued by Human Resources to a management employee appointed to a regularly established budgeted position. Unless notified otherwise, appointments will continue from year to year until the employee becomes eligible for continuous appointment status.
These annual appointments constitute a probationary period which is generally three years. However, Management may determine that it is necessary to extend the probationary period for a fourth or fifth year. In such cases, the employee shall be notified in writing of the extension and the reasons. In no case shall the probationary period exceed five years.
Employees shall be notified in writing by their supervisor at least ninety days in advance should their annual appointment not be continued for reasons other than a reduction in force. In the event of a reduction in force, the notice provisions below shall apply.
Continuous appointment status shall be based upon the recommendations of the supervisor through the appropriate management channels, to the College President for approval by the Board of Directors. A continuous appointment letter shall be issued to a management employee who has successfully completed three consecutive fiscal years of service in one or a combination of regularly established budgeted management positions. The three consecutive years of service will be calculated as follows: Credit for the first year of service for employees hired prior to January 15th of any year is from the date of hire to the end of the fiscal year. For employees hired after January 15th, the first year of service will begin at the start of the next fiscal year. Credit for the second and third years is based upon a continuous full fiscal year of service.
Special continuous appointment letters shall be issued to a management employee fulfilling all the terms outlined above and whose funding source is not the General Funds. (See Section 1: Definitions, "Appointment Status" and "Funds" for further information.)
Once the management employee has obtained continuous appointment status, movement to another management position will not alter that status. Unless notified otherwise, continuous appointments are automatically renewed on the same terms and conditions each year. In the event of reduction of management positions, continuous appointment managers (except those with "special continuous appointments"), will be provided 12 months notice prior to the effective date of the elimination of their position. In the event of a reduction affecting special continuous appointment managers the College will provide as much notice as possible. Such notice period may vary and is dependent upon the grant or contract funding source.
A temporary appointment letter will be issued by Human Resources to a management employee appointed to fill a budgeted position on a temporary basis for a minimum of 1040 hours in a fiscal year or for a fixed period established at the time of hire.
Temporary appointments shall be subject to termination at the end date established in the originating agreement or subject to reduction at any time depending on the availability of funding and/or the needs of the College. Written notice of termination or a change in employment status will be provided to the employee as soon as possible to provide the employee with as much notice as can be reasonably given.
Should a temporary management employee be subsequently appointed to a regularly budgeted position, the determination as to the applicability of the time spent as a temporary management employee toward fulfilling the minimum time for a continuing appointment or continuing special appointment status shall be made by the College President upon recommendation of the immediate supervisor through appropriate channels.
When a management employee who has not yet attained continuous appointment status moves to a higher level position as a result of reassignment or promotion, the employee will complete the balance of their probationary service, or serve a twelve month review period, whichever is longer. Prior to completing the twelve months, the employee will be given written notification providing them with an appointment status, (annual or continuous), as appropriate. If continuation of the employee is not appropriate, the employee may be reassigned if a suitable position is available.
Managers wishing to return to or be appointed to faculty, academic professional or classified status may apply for vacant positions through the existing procedures and/or through applicable processes in current negotiated agreements. The President of the College may make a direct appointment of a manager to fill a vacant faculty, academic professional or classified position at the President's discretion, provided the manager meets the minimum qualifications for the vacancy.
A continuous appointment management employee who is reassigned to a special management appointment shall retain management continuous appointment status and, in the event of a reduction in force, shall be entitled to be treated as a regular continuous appointment manager.
A continuous appointment faculty member or academic professional who is granted a regular management appointment shall retain status as a continuous appointment faculty member until such time as a continuous management appointment is obtained.
A management position or positions may be eliminated as a result of reorganization or the discontinuance or reduction of programs due to lack of enrollment, shortage of funds or other causes. The College will attempt to place affected managers in other suitable positions when available. If suitable positions are not available, the College will provide written notice prior to the effective date of termination or a change in status.
Managers holding continuous appointment status shall be provided with 12 months notice of such changes, unless the emergency provisions below apply.
Managers who have not yet attained continuous appointment status will be provided with no less than 6 months notice of such changes, unless the emergency provisions below apply.
Managers holding special probationary or special continuous appointment status will be provided notice consistent with the general fund managers if possible. However, in the event that external funding for such special appointments is eliminated with less notice to the College, the College shall not be required to adhere to these notice provisions.
The College will provide outplacement services to management employees who are not placed in other suitable positions if the employees request such service.
In the event of a financial shortage or emergency as declared by the Board, an employee may be terminated as follows: temporary and special appointments upon receipt of written notice; annual/probationary appointments sixty days following the receipt of written notice; and continuous appointment 120 days following the receipt of written notice.