College Closure Procedures

Deep Snow

Weather, infrastructure failures, or College or area emergencies may necessitate delayed opening or closure of one or more College sites. These situations have proven to be difficult to predict in advance, and difficult to communicate accurately. Identifying the scope of PCC facilities impacted or possibly impacted has also been difficult. PCC has also experienced that media inaccurately report the scope of planned closures, causing confusion among students, staff, and the public, despite clear direction from the College.

Given the uncertainties, no single approach to all possible situations makes sense.

What we value:

  • We value that students receive their educational experience as predictably as possible;
  • We value that students, staff and the public have a safe physical environment when at PCC, and in traveling to/from PCC.

Policy Approach Generally:

  • When weather-related closure is warranted, we will tend toward closure of all College facilities except when the situation or forecasts are clear that only isolated facilities are affected;

  • Infrastructure-related failures (i.e., power failures) may tend to impact only a specific site. Therefore, we will tend toward closure of individual facilities if site-specific circumstances dictate;

  • In all cases, we will be guided in our decision-making by the values above.

  • All efforts reasonable for the situation will be made to involve campus leadership in both condition assessment and recommendations.

  • We encourage (but do not require) staff and students to subscribe to Flash Alert, a free service that will send emergency notification to subscribers via e-mail or as a cell phone text message.

Implementation Guidelines:

  • The Directors of Public Safety and Facilities Management Services will assess levels of threat posed by weather and infrastructure and may recommend a “closure alert”. To the maximum extent possible, their recommendation will be based on survey of conditions present or forecast.

  • Closure recommendations will be made to the Vice President, Administrative Services.

  • The Vice President, Administrative Services, will review closure or potential closure recommendations with the College President. The Vice President will seek to consult with the Campus President(s) and the Vice President, Academic and Student Affairs. If the College President is not available, the Vice President, Administrative Services, will make the decision.

  • When possible, a decision to close or delay opening will be made by 5 AM for upcoming “start of day”, and by 3 PM for late afternoon/evening programs and classes.

  • The Vice President, Administrative Services, or designee will post the closure information to the School Announcement Network. This is the web site that is used as the single point of contact for closure information by local media.

  • Closure of a site, or of the College, means that all site or college facilities, as the case may be, are locked, no programs or classes will be held, and only department-designated Essential Personnel are permitted on College facilities.

  • The Grounds Crew will place a sign stating that “Sylvania is closed” at the Barbur Blvd./Capitol Highway intersection. This is at the request of our Sylvania neighbors in order to reduce travel up Capitol Highway.

  • Closure information will be posted on the College's website and portal.

In the case of a mid-day closure:

  • When a decision to close mid-day is made, the closure time will be specified. The need will be for prompt departure from the College, in order to minimize a likely worsening situation.

  • Public Safety and Facilities Management Services employees designated as Essential Personnel will remain on-site until authorized to leave by their supervisor, will notify faculty and staff by “walk-around” as soon as possible, and will progressively secure all facilities.

  • The objective would be that all faculty, staff (except Essential Personnel), and students are out of PCC facilities within 30 minutes of the closure decision.

  • Public Safety will direct traffic off campus, with assistance from local jurisdictions where possible;

  • Parking and Transportation Services will endeavor, with Public Safety assistance where possible, to provide transportation where needed to the nearest public transportation. The priority for this service will be on students and staff with mobility limitations.

  • Executive Officers will set up “notification trees” for their respective organizations to ensure that staff members have accurate and current information.

  • “Closure” means that buildings are locked and alarmed, and (where installed) access gates are locked.

  • It is expected that faculty/staff who are on site at the time of a mid-day closure will provide assistance to special needs students and staff.

  • Where a delay in opening is decided upon, gates to the campus(es) will be opened 30 minutes prior to the announced opening time. If, for example, we delay opening until 10 AM, that means that gates open at 9:30 AM, and whatever would normally happen at 10 AM occurs at the 10 AM opening time.

Information Resources:

Following are media sources that may provide closure information. As mentioned above, PCC has experienced that clear closure messages provided by PCC have been reported inaccurately.

Internet:

Television:

  • KATU (Channel 2)
  • KOIN (Channel 6)
  • KGW (Channel 8)
  • KPTV (Channel 12)

Radio (AM):

  • KBDZ (620)
  • KXL (750)
  • KPAM (860)
  • KFXX (910)
  • KOTK (1080)
  • KEX (1190)

Radio (FM):

  • KOPB (91.5)
  • KGON (92.3)
  • KNRK (94.1)
  • KISN (97.1)
  • KUPL (98.7)
  • KWJJ (99.5)
  • KKRZ (100.3)
  • KINK (101.9)
  • KKCW (103.3)
  • KFIS (104.1)
  • KRSK (105.1)
  • KLHT (106.7)
  • KBBT (107.5)

En Español (AM)

  • KMUZ (1230)

Phone:

  • 971-722-6111
  • TTY 971-722-4877

Continuous Improvement

This policy guidance is very much subject to continuous improvement, as we find better ways to communicate in difficult situations and where we find procedure shifts that are needed in order to improve how we deal with potential closure situations.