Requesting ADA accommodations at PCC
ADA Coordinator: María Méndez | Downtown Center 321 | 971-722-5851| firstname.lastname@example.org
Reasonable Accommodation Procedures for Employees
For ergonomic requests, refer to the Ergonomics Plan and Reporting Procedure. If the request is for accommodation based on disability(ies) under the ADA, the following procedures have been established for employees:
Step I: Informal Request
An employee may make an oral or written request directly to his/her immediate supervisor. On receipt of such a request, the supervisor will meet with the employee to discuss an accommodation. The supervisor will attempt to respond to the request or may seek assistance from or refer the request to the ADA Coordinator. Employees may submit their request directly to the ADA Coordinator, María Méndez, or designee at Step II.
Step II: Formal Request – ADA Office
- Accommodation requests should be directed to the ADA Coordinator, María Méndez, DC 321, 971-722-5851 or email@example.com. Requests may also be submitted to any of the Employee Relations staff.
- Accommodation requests may be made orally or in writing. If possible, the employee should complete the Request for Accommodation form and submit it to the ADA Coordinator. Decisions regarding accommodation will not be delayed pending receipt of a completed “Request for Accommodation” form.
- The employee may be required to submit documentation regarding the disability and the requested accommodation. To expedite the request, the employee should have his/her physician complete the Medical Inquiry Form. The employee should provide a copy of his/her job class description (available from the Employment section of this website) to the physician along with the form.
- Both forms (the Request for Accommodation and Medical Inquiry) and other supporting documentation should then be sent to the ADA Coordinator.
- The ADA Coordinator or designee will objectively investigate the request, meet with the employee and supervisor if necessary, and review any supporting documentation.
- After completing the accommodation review, the ADA Coordinator or designee shall prepare a response to request. The response will be prepared within 30 calendar days unless an extension is requested. The response will go to the the employee and employee’s supervisor. The ADA Coordinator or designee will work with the employee and the supervisor to implement any recommended accommodations.
Step III: Executive Level Appeal
If the employee is not satisfied with the results of the accommodation request, he/she can make a written appeal to the (appropriate) Vice-President of Academic & Student Affairs or, to the Vice-President of Administrative Services within 10 calendar days unless an extension is requested. The Vice-President shall issue a written response within 14 calendar days of receiving the appeal unless an extension is requested.
Step IV: Formal Complaint Procedure – Affirmative Action & Equity Office
If the employee is not satisfied with the Vice-President's response, he/she can contact the Affirmative Action & Equity Office to file a formal complain at 971-722-5840. All ADA complaints made to the Affirmative Action & Equity Office must first have been reviewed by the ADA Coordinator or designee.
Contact the Disability Services with your questions and comments.
Individuals planning to attend a College sponsored activity or meeting (other than a regularly scheduled class) and needing special accommodations, should contact the office scheduling the activity to request the necessary accommodations. Completion of an accommodation request should be done as far in advance as possible. If questions arise regarding an ADA accommodation issue, contact the ADA Coordinator, María Méndez, 971-722-5851.
For college department hosting events/activities, all advertisements shall give participants a contact number to request accommodations.
External Groups Using College Facilities
A copy of the ADA procedures and responsibilities will be provided to external groups scheduling use of College facilities by campus facilities managers or their designees.