Reimbursement for mileage accrued for College business travel that does not require an overnight stay is reimbursed through Payroll. Any mileage greater than 250 miles one-way or associated with an Overnight Stay must be reported on the College's Travel Authorization Form (TAF). Call Central Stores, 614-7251, or email "Stores" for a supply of pre-numbered, two-part, NCR Travel Authorization Forms (TAF). Refer to PCC’s Travel Policy if you have any questions.
The current mileage reimbursement rate is 53.5 cents per mile. See IRS Pub 15-B
In lieu of each employee determining the mileage distance to a specific location from his/her "workplace"* (see Note below mileage chart), the following standard mileage chart (a one-way computation) will be used for the mileage allowance. The mileage for out lying areas is determined by using Map Quest and is then rounded to the nearest mile. The mileage between major campuses is determined by the mail routes used by Central Stores.
|Rock Creek (RC)||16||27||15||19||0||19||17||10||3||12||15||17|
|Willow Creek (WCC)||15||23||13||18||3||20||15||8||0||13||12||17|
|Capitol Park (CP)||10||16||8||11||15||15||1||17||12||6||0||11|
- * Continuous Learning for Individuals, Management & Business
- ** Portland Metropolitan Workforce Training Center
- 1. The Workplace:
Every PCC employee should have a main or regular workplace at a campus, workforce training center, or office; a place that he/she reports to at least 75% of the time. For PCC mileage computation, this is to be considered the employee’s "workplace."
- 2. Home to Workplace Commute:
An employee’s expense(s) for the "home to workplace" commute is not considered a business expense and is not reimbursable. Only travel expense(s) incurred on behalf of the College while traveling beyond the normal home to workplace commute is reimbursable.
If commuting from home to a destination other than the employee’s main or regular "workplace," e.g., a conference, meeting, training session, visiting a vendor or outside business, organization, etc., the reimbursable mileage is computed by taking the round trip (home to destination(s) to home) mileage for the day, and subtracting the "home to workplace" mileage (a non-deductible expense); the remainder is the daily reimbursable mileage.
- 3. IRS Publication 463:
"…Commuting Expenses: You cannot deduct the costs of taking a bus, trolley, subway, or taxi, or driving a car between your home and your main or regular place of work. These costs are personal commuting expenses. You cannot deduct commuting expenses no matter how far your home is from your regular place of work. You cannot deduct commuting expenses even if you work during the commuting trip…"
See: IRS Publication 463