EPAF (Electronic Personnel Action Form)
How (and When) to Create an EPAF
The online EPAF form, available through MyPCC, is the electronic version of the former JAF-B (Job Authorization Form for Biweekly Employees). It is used to authorize new jobs for certain types of PCC employees. The EPAF is used for the following purposes:
- For authorizing a new Casual Job
- For authorizing a new (Non Work Study) Student Job
- For authorizing Special Projects pay, on step only
- For authorizing Substitution pay replacing Faculty NOT on sick leave
- For authorizing Substitution pay replacing Faculty on sick leave
- For authorizing a PT Faculty Tutoring job
- For authorizing a PT Faculty Librarian job
- For authorizing a PT Faculty Counselor job
When an EPAF is completed online, it is automatically forwarded to the approving manager for approval. Next, it is forwarded to an HR representative and then to the Manager of HR Systems for final approval.
For all of the above job types except substitution pay, a timesheet will need to be submitted in addition to the EPAF. Other paperwork, such as the I-9 and W-2 forms, still needs to be submitted to HR for all employee types.
When NOT to use the EPAF: Don't use the EPAF process for employees with special pay rate issues; continue to use the paper JAF instead. Also, new PCC employees who do not already have an employee record in Banner will require an email to your HR Specialist before you can begin creating an EPAF. (See below for more details.)
Directions:
- How to Create an EPAF (complete directions for Casual and Student Jobs)
- How to Approve an EPAF
- Quicksheets and Training Handouts:
- Creating a Casual EPAF
- Creating a Student EPAF
- Handout (highlights a few key steps)
- Substitute Pay EPAF
- Handout (highlights some key steps)
- Handout (highlights some key steps)
- Special Projects EPAF
- PT Faculty Tutors, Counselors, Librarians
What Do I Need Before I Get Started?
Before you start creating an EPAF, have the following pieces of information ready:
- The G Number for the person you are going to hire.
- The Position Number for the job.
- The Employee Class and Grade for the job.
If you have a brand new PCC employee who does not already have an employee record in Banner, FIRST send the following information to your HRIS Specialist: Employee Name, ID, Type of Employee, Org Code, and Start Date.
If this is your first time filling out an EPAF, we recommend that you set up your default approval queue first. The approval queue specifies the manager(s) who will be approving your EPAFs and which HR representatives will grant approval after that. Setting up a default approval queue beforehand makes it so you won't have to enter this information every time you create an EPAF.
EPAF Training
In-person Training for EPAF Originators is required; online training for EPAF Approvers (must be a manager) is required. Details about training
What If I Get Stuck?
For assistance in using the EPAF form, contact the HRIS Specialist who will be receiving your EPAF, based on the ORG (budget code) associated with the position you are creating:
- ORGS A,S,T -- Melissa Morton
- ORGS B,C,E,R -- Karen Engstrom