Unpaid Rest Breaks for Lactating Employees

PCC Human Resource Procedure Manual

Effective Date: January 1, 2008

Authority: Board Policy B 213; ORS 653.077

Purpose

To provide reasonable unpaid rest breaks for an employee to express milk for her child who is 18 months of age or younger, and to clarify the procedures for requesting rest breaks for this purpose.

Process

An employee who intends to express milk for her child is required to provide reasonable notice of her intent to her supervisor or manager. 

An employee who makes such a request shall be accommodated with a 30 minute rest break to express milk during each four-hour period of the scheduled work day, or major portion thereof. The breaks will be taken in approximately the middle of each four-hour work period and, if possible, will be scheduled concurrently with the employee’s regular paid rest and meal breaks. 

Any portion of the rest break that extends beyond the employee’s regular paid rest or meal break will be unpaid. (For example, if the employee takes a 30 minute rest break to express milk concurrent with her 15 minute paid rest break, 15 minutes will be paid and the remaining 15 minutes will be unpaid.) However, an employee taking unpaid rest breaks to express milk may make up the time either before or after her regular shift with her supervisor or manager’s approval. 

Unpaid rest breaks will count as paid work time for purposes of health insurance eligibility.

The college will make a reasonable effort to provide a suitable location (other than a public restroom or toilet stall) for employees to use to express milk in private and that is within walking distance from the employee’s work area. If possible, the room will contain a chair and table or stand, and access to a nearby electrical outlet and washing facilities. The following lactation areas at the main campuses are available for this purpose:

  • Cascade:
    • Jackson Hall (across from Room 110). For access code, contact Math and Science Division Office (JH 210), Women's Resource Center (SSB 103), or Student Center Information Desk (SC 124).
    • P.E. Building (off the lobby).
  • Downtown Center: Room 316
  • Rock Creek: Bldg 5, Room 121
  • South East Center: Mt Tabor Hall, Room 124A
  • Sylvania: TCB, Room 303

Employees at work sites that do not have a designated lactation area should contact their supervisor or manager to arrange a suitable location. A suitable location may include, but is not limited to any of the following if the area allows the employee privacy in which to express milk:

  • The employee’s work area;
  • A lounge or other room connected to a public restroom; or
  • A childcare facility.

In the event that the designated lactation area is not within close walking distance of an employee’s work area, the employee should contact her supervisor to discuss allowing a reasonable amount of time for the employee to walk to and from the lactation area. The agreed upon amount of time will not be included as part of the lactation break period.

An employee covered under this policy is responsible for storing her expressed milk and will be allowed to bring a cooler or other insulated food container to work for this purpose. A refrigerator made available to employees for personal use may also be used.

An employee storing expressed milk in a refrigerator provided for use by other employees, will ensure that the milk is in a container clearly labeled with the employee’s name and the date. Note:  Oregon Health Department regulations governing campus food service operations prohibit use of cafeteria refrigerators for this purpose.

Responsibility

An employee who intends to express milk for her child is required to provide reasonable notice of her intent to her supervisor or manager.

Revised: 08/09/11