Electronic Mail Suggested Policy
The college's electronic mail system ("email") is provided for use in connection with college business. E-Mail and other network resources may not be used for commercial purposes or for personal financial gain. Specifically, personal "classified ads" are not in compliance with Oregon laws prohibiting the use of public property for personal gain. Also, users should use discretion when broadcasting mail messages to large groups of people, such as all mail-users. Broadcast messages should only be sent to a large group when they have a work-related benefit to many members of the group.
Users should recognize that E-Mail messages are not necessarily protected from disclosure. It is possible for messages protected by a password to be accessed by others under certain circumstances. Messages that are not protected by passwords can always be read by persons to whom they are not directed, either intentionally or inadvertently. Additionally, E-Mail messages can be used in court against the college or an an individual.
All E-Mail messages are considered college records. The college reserves the right to access and disclose all messages sent over the E-Mail system for any purpose, including the right to disclose E-Mail messages to law enforcement officials without prior notice. You should treat E-Mail like any other shared filing system - with the expectation that messages will be available for review by college representatives for any purpose related to college business.
The college may monitor E-Mail messages on a random basis or as a routine matter. Supervisors and instructors may review E-Mail communications to determine whether there have been any breaches of security, violations of college policy, or breaches of duty by employees or other users. The college may also use computer programs that monitor E-Mail messages electronically for purposes of assuring system security and compliance with college policies.
It is a violation of college policy for any user to use the E-Mail system without the college's authorization to obtain access to communications between others. Employees found to have engaged in such "eavesdropping" will be disciplined appropriately and may be terminated.
Violation of this policy is governed by The Student Rights and Responsibilities Handbook for student users and by the Policy Violations statement of the Administrative Electronic Information Policy for employees and other users.
The college reserves the right to change this policy at any time.